REQUEST FOR STATEMENT OF QUALIFICATIONS
Community and Economic Development
Projects Involving Engineering Services
GENERAL ENGINEERING, DESIGN, BID, AWARD,
CONSTRUCTION OBSERVATION/INSPECTION AND RELATED SERVICES FOR PUBLIC
GRANT APPLICATIONS, AND
RESULTANT GRANT FUNDED, PROJECTS
FOR THE ESTIMATED TIME PERIOD
Current Potential Agency Grant Funding Sources Include:
State of Alabama/RTP Program
State of Alabama/LWCF Program
State of Alabama/HUD CDBG Program
Other Grant Programs as Identified
REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)
GENERAL GRANT PROJECT ENGINEERING SERVICES
The local government listed above, and herein and hereafter, referred to as the Owner, is soliciting
Statements of Qualifications from Alabama licensed engineering firms to provide turnkey
professional services as required to implement the owner’s public facility and/or infrastructure
construction related projects funded by various state and/or federal agency grants.
The Owner proposes to select by this solicitation, a Project Engineer for use on any projects,
based/dependent on current, or future grant application funding for a period of PY 2024-2026 years
subsequent to their selection as the owner’s engineering service provider based on this RFQ.
The possible state and federal granting agency to be worked with include:
• State of Alabama/RTP Program
• State of Alabama/LWCF Program
• State of Alabama/HUD CDBG Program
• Other Grant Programs as Identified
Possible Project activities include, but are not limited to:
• Recreational trail and/or park improvements
• Water and wastewater line and treatment utility type projects
• Street and drainage improvement projects
• Other critical infrastructure and economic development projects, as determined.
SCOPE OF SERVICES
1. Project Construction Support
The selected engineering firm shall serve as the Project Engineer for said project(s). As such
it shall be required to provide all professional related services as needed to:
• Fully, design said project and its bid specs, including any required real-property
acquisitions/Easements, and defining and obtaining all necessary permits;
• Secure any grantor and or any other regulatory required approval of plans prior to bidding;
• Hold any required pre-bid project meetings;
• Solicit, and evaluate bids and recommend a contractor based on said bids,
• Secure any grantor required approval of final bid/contractor;
• Provide in-process construction management,
• Provide necessary construction observation/inspections through final warranted inspection,
• Obtain any permitting action(s) necessary to ensure full, satisfactory, and timely execution of
said proposed project.
The selected firm shall also assist the Owner, through its contractor payment certification
authority, to ensure full compliance of construction activities with applicable Federal and
State regulations, including, but not limited to, if grant required, compliance with the DavisBacon Act, and any state project requirements such as adherence to E-Verify, and the BeasonHammons Act.
2. Project Administration Support
As Agent for the Owner, the selected firm, in their professional capacity, and with supervisory,
on-site, project familiarity and responsibilities, shall also be responsible for providing, if
required, the following technical and site monitoring support to the Owner and/or its
designated Project Administrative Agent:
• Project Change Reporting: The engineer shall report to the Administrative Agent, in writing,
where time and circumstance shall permit, but in any event, prior to their implementation, the
following actions and/or changes to a project:
o Any cost changes/adjustments in the project in excess of ten percent (10%) of the total bid
project construction cost. (This shall include any changes of 10% in, or within, categories
and/or subcategories, even if such changes do not affect the total bid Project Cost figure.)
o Any required acquisition of real property or right(s)-of-way, not specifically listed in the
Project’s Preliminary A&E Report, or a subsequent revised pre-bid A&E Report, a copy
of which shall be transmitted to the Administrative agent, with any such acquisitions
clearly delineated on a Project Revision/Change Sheet.
o Any procurement of supplies or services in excess of $1,000 for which advertised,
competitive bidding is/was not proposed to be used. (i.e. any proposed “sole source”
o Any proposed expenditures of grant funds which were/are “surplus”, or “in excess” of the
Project Budget, and the project’s final bid(s) cost.
o Any known changes/additional requirements in job category and/or equipment used by
the Contractor which would affect Davis Bacon wage requirements (if applicable).
• Provide digital photos of the project’s progress derived from construction observation and/or
other professional progress review to the Project’s Administrative Agent monthly, at a
minimum during construction activity.
• Project Contractor Employment/Monitoring Support: due to their professional expertise,
contractor payment certification authority and on-site/monitoring responsibilities, the selected
firm shall, if requested by the Administrative Agent, assist in the assurance of accurate and
timely collection of any required Davis Bacon wage Act compliance related data. The
Owner’s Project Administrator shall be responsible for any actual payroll monitoring and
collection of any HUD 11 data, however; the selected firm, in its capacity as the
payment/progress certifying agent, shall, upon notification of a contractor’s failure to comply
with any payroll requirements by the Owner’s Agent, withhold invoice/payment certification,
and inform the Contractor of the reason, and need to resolve said payroll issues.
The terms and text of this section shall be required to be incorporated as a part of any resulting
contract document between the Owner and the selected firm.
SCHEDULE OF WORK PERFORMANCE
Submitters are advised that their capacity to initiate and carry out all activities in a timely manner is
a critical proposal evaluation factor. It is expected that in most cases, the professional services
preparatory to the letting of any resultant construction contracts will need to be accomplished within
a period of ninety (90) days from the time a grant/project contract is signed. Submitters must clearly
state their ability to submit detailed task/activity performance schedules and state specifically
proposed construction contract initiation milestone for any acquired project. The Owner expects to
select a PY 2024-26 Designated Project Engineer within 30 days of the deadline for receipt of
Statements of Qualifications contained below. Contracting will, however, not occur until a specific
project is funded, and receives/releases the associated release of grant funds notice.
CONTRACT TYPE AND COMPENSATION
This RFQ solicitation is NOT a specific fiduciary contractual offering. It is intended as a satisfaction
of basic State and Federal requirements for “open/competitive selection of Architectural and/or
Engineering services.” Resultant fiduciary contracts with the “selected” firm will be based upon: 1)
The Owner’s acquisition of Projects and Funding from any of the above stated Agencies; and 2) The
ability of the Owner and RFQ process selected Firm to negotiate a mutually acceptable fee based
upon project’s cost constraints. In the event that the first RFQ selection ranked firm and the Owner
cannot reach a mutual agreement on cost; the Owner may undertake negotiations with the next highest
Resultant contracts will be on a firm, fixed price basis, its amount to be negotiated with the firm
selected via the RFQ process. Architectural and Engineering fees are set and reviewed by, and subject
to approval at rates usually set by the granting agencies, and/or are based on the current USDA’s
Rural Development Agency’s “Approved Median Fees for Professional Architectural/Engineering
Therefore, it is expected that the compensation for said services to be paid under this RFQ for any
project would not exceed the fees estimated in the project’s funded Application; and, Contracts for
said professional services may requires review and preapproval by the granting agency prior to
execution. (Any sample/attached application’s general project description and proposed budget
included with this RFQ are therefore purely for information purposes.)
The Owner’s Selection Committee will rank the applicants for Project Engineer by the RFQ outlined
selection process and present its evaluation to the Town Council with its recommendation for
selection by Resolution at their next scheduled public business meeting. However, no contracts will
be made, until after the award of a grant, its official “Release of Funds,” and any required grantor
approval of said contract.
REQUIRED STATEMENT OF QUALIFICATIONS
1. Personnel Qualifications: Identify firm key and support personnel and provide a brief resume of
their licensure, educational and experience backgrounds.
2. Corporate Experience: Identify the firm’s prior general experience and specify their general utility
and public works construction and other related experience recreational type projects particularly, and
grant experience of their personnel). Provide references (with phone number) of prior clients for
whom related/example work was performed.
3. Evidence of License: Provide evidence of firm’s professional licensure within the State of
4. Capacity for Performance: Provide a detailed explanation of the firm’s methodology and approach
to contract scheduling and task/activity monitoring. Indicate any ancillary or supportive manpower
availability for “fast-tracking” if required. Include a discussion of proposed methods of coordination
with the owner’s Program Management and/or Administrative personnel, and detail the expected
extent of construction observation anticipated, and the firm’s related capacity. As a minimal evidence
of capacity, document previous experience in project coordination with RTP, LWCF, HUD CDBG,
or similar general project experience with such agency funded projects by the firm.
PROPOSAL EVALUATION METHOD
Evaluation System and Scoring:
Description Maximum Points
1. Qualifications 30
2. Experience 40
3. Capacity 30
Request for Statements of Qualification responses will be accepted until 12:00 p.m., Friday, June
30, 2023 and subsequently, reviewed by the owner designated Selection Committee using the above
cited evaluation scoring format.
The Selection Committee will consist of the Mayor and a minimum of two Council members or their
This Committee will review the submitted RFQ’s, and, using the criteria above, assign points to each
submitter, based on the content of the RFQ submittals. Negotiations for the status of Project Engineer
will be conducted initially with the firm receiving the highest accumulated RFQ evaluation score.
Based upon any Owner’s current/proposed project’s, expected timing and/or funding estimates, the
Owner shall negotiate with the highest scoring applicant, a contract to provide said services.
If, based upon the Owner’s current proposed projects, timing and funding estimates, a mutually
satisfactory financial relationship cannot be negotiated with said firm; negotiations with that firm will
In this event, negotiations will be initiated with the next highest scoring listed firms in their order of
RFQ rating, and this procedure will be continued until a mutually satisfactory fiscal relationship has
been negotiated. The objective of negotiations will be to reach an agreement on in-process project
timing needs, and fundability meeting the Owner’s budget to provide the proposed contract services.
Said year selection, as initially stated, is not a specific fiduciary contractual offering. Over the three
year period covered under this selection process, the Owner reserves the right to: 1) re-issue RFQ’s
if, in its opinion market and/or circumstantial condition warrant (said reissuance shall not affect any
in-place contracts;) and: 2) in the event of the inability of the “selected” firm and the Owner to reach
an agreement on a specific project during the three year period, the Owner may either negotiate with
the next ranked submitter from the original RFQ, or issue a new RFQ.
SUBMISSION OF STATEMENT OF QUALIFICATION/PROPOSALS
Submittals must be in accordance with the instructions contained herein to be eligible for
• Three (3) copies of the Request for Statements of Qualifications response.
• The response must be submitted, in a printed paper format
• Submittal should be in a sealed envelope, marked Engineering Services RFQ, with
Responder’s State License number on the outside.
• Delivery by either hand, or postal/commercial carrier (fax and/or email submissions will not
be accepted), and
• Received no later than 12:00 p.m. on Friday, June 30, 2023
Sharron Humphrey, Town Clerk
640 Sixth Street
Madison, AL 34756
Evaluation factors and content requirements are set forth in these instructions. Any questions
concerning the RFQ should be directed to either the Contact Person listed above, or the Owner’s
Huntsville, AL 35805-5912