REQUEST FOR PROPOSALS
PROGRAM ADMINISTRATION
The Conecuh County Commission is soliciting proposals from qualified firms and individuals interested
in providing professional services related to the preparation and implementation of a Community
Development Block Grants.
PROGRAM ADMINISTRATION: These tasks shall include, but not be limited to, preparation of a grant
application(s) to be submitted to the Alabama Department of Economic and Community Affairs (ADECA),
and then, if the grants are awarded by ADECA, the preparation of an environmental review record;
preparation of all necessary documents to remove grant conditions; preparation of requests for state
funds to ensure consistency with all Federal and State Accounting procedures; establish and maintain
project files; monitor program progress; monitor compliance with all applicable Federal and State
requirements; assist with the preparation of bid and contract documents; and preparation of all
reports as required by ADECA inclusive of preparation of close-out documents for submission to ADECA
upon project completion. All applicants must submit their qualifications, list any prior experience with
Community Development Projects in the State of Alabama, list any experience with other federally
funded projects, and list any previous experience within the Conecuh County Commission. All applicants
must include a lump sum fee for all services to be provided from project initiation through project closeout.
Proposals will be rated according to the following criteria:
1. Experience with the Community Development Block Grant Program-20 points
2. Professional qualifications-20 points
3. Knowledge and familiarity with the community-20 points
4. Experience with Federally funded projects-20 points
5. Cost of services to be provided-20 points
These proposals are being requested in accordance with 2 CFR 200 UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS, and
the “modified” Common Rule as adopted by the State of Alabama. A contract will be awarded to the
qualified applicant whose proposal is determined to be the most appropriate. The County reserves
the right to reject any or all proposals, and to waive any irregularities or informalities in the proposal
process.
Envelopes containing proposals must be sealed and labeled on the outside as follows: “Proposal for
Grant Administration Services, Leonard Millender, Chairman, Conecuh County Commission, PO Box
347, Evergreen, AL 36401 (mailing), 111 Court Street, Evergreen, AL 36401 (physical).. All proposals
shall contain original signatures, facsimile copies will not be accepted. Proposal must be received no
later than 4:00 p.m. on June 5, 2025. All proposals will be evaluated and an award decision will be made
by the Conecuh County Commission. The Conecuh County Commission is an Equal Opportunity
Employer. Funding for this project will be provided by the U.S. Department of Housing and Urban
Development Community Development Block Grant program and all applicable federal requirements
shall be met. Minority and women owned business enterprises, as well as Section 3 persons and
businesses are encouraged to submit proposals.
Leondard Millender, Chairman
Conecuh County Commission