REQUEST FOR PROPOSALS
PROGRAM ADMINISTRATION
The Chilton County Commission is soliciting proposals from qualified firms and individuals interested in
providing professional services related to the preparation and implementation of Community
Development Block Grants.
PROGRAM ADMINISTRATION: These tasks shall include, but not be limited to, preparation of a grant
application to be submitted to the Alabama Department of Economic and Community Affairs (ADECA),
and then, if the grant is awarded by ADECA, the preparation of an environmental review record;
preparation of all necessary documents to remove grant conditions; preparation of requests for state
funds to ensure consistency with all Federal and State Accounting procedures; establish and maintain
project files; monitor program progress; monitor compliance with all applicable Federal and State
requirements; assist with the preparation of bid and contract documents; and preparation of all
reports as required by ADECA inclusive of preparation of close-out documents for submission to ADECA
upon project completion. All applicants must submit their qualifications, list any prior experience with
Community Development Projects in the State of Alabama, list any experience with other federally
funded projects, and list any previous experience within the Chilton County Commission. All applicants
must include a lump sum fee for all services to be provided from project initiation through project closeout.
Proposals will be rated according to the following criteria:
1. Experience with the Community Development Block Grant Program-30 points
2. Professional qualifications-20 points
3. Knowledge and familiarity with the community-20 points
4. Experience with Federally funded projects-20 points
5. Cost of services to be provided-10 points
These proposals are being requested in accordance with 2 CFR 200 UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS, and
the “modified” Common Rule as adopted by the State of Alabama. A contract will be awarded to the
qualified applicant whose proposal is determined to be the most appropriate. The Chilton County
Commission reserves the right to reject any or all proposals, and to waive any irregularities or
informalities in the proposal process.
Envelopes containing proposals must be sealed and labeled on the outside as follows: “Proposal for
Program Administration” and may be mailed or hand-delivered to Sylvia Singleton,53 Robert Thelkeld
Parkway, Clanton, AL 35045. All proposals shall contain original signatures, facsimile copies will not
be accepted. The proposals must be received no later than 4:00 p.m. on June 11, 2026. All proposals
will be evaluated, and an award decision will be made by the Chilton County Commission. The Chilton
County Commission is an Equal Opportunity Employer. Funding for this project will be provided by the
U.S. Department of Housing and Urban Development Community Development Block Grant program
and all applicable federal requirements shall be met. Minority and women owned business enterprises,
as well as Section 3 persons and businesses are encouraged to submit proposals.
Allen Williams,
Chilton County Commission