If interested in the opportunity, please email lindsay.frey@ua.edu for all attachments.

I

1130 Quintard Avenue Quintard Tower, Suite 300 Anniston, AL36201

TO: Bidders

FROM: Shane Christian, Project Direct�/

SUBJECT: EACPA-25-03 Motor Fuels

DATE: June 20, 2025

Please find enclosed the Request for.Bids, issued by the East Alabama Cooperative Purchasing Association, for EACPA-25-03 Motor Fuels. The document is available as MS Word for ease of completion. I can email you the electronic file or it can be obtained from Cooperative Purchasing Page on: https://earpdc.org/cooperative-purchasing-current-invitations-to-bid/ •

Sealed bids are due back before, and shall be publicly opened on, Wednesd�y July 16, 2025, 2:00 pm c.s.t. Electronic copies of the bid are not required to be included. The anticipated award date; by the Board of Directors of the East Alabama Regional Planning and Development Commission is July 23, 2025, for a contract start date of August 1, 2025. This will be a 12 month contract with the option to renew for 2 additional 1 year terms.

If you have any questions, please feel free to call me or email. Shane Christian
256-237-6741
shane.christian@earpdc.org

ATTENTION ALL BIDDERS
RETURN THE ENCLOSED BID IN A SEALED ENVELOPE TO:

EAST ALABAMA COOPERATIVE PURCHASING ASSOCIATION
QUINTARD TOWERS
1130 QUINTARD AVENUE, SUITE 300
P.O. BOX 2186
ANNISTON, AL 36202
THE ENVELOPE SHALL INCLUDE ONE (1) ORIGINAL AND ONE (1) COPY AND MUST BE MARKED:
EACPA 25-03 MOTOR FUELS

RETURN BY 2:00 P.M. WEDNESDAY JULY 16, 2025

For questions concerning this Request for Bids contact:
Shane Christian, Phone: 256-237-6741 email: shane.christian@earpdc.org

Fax or email responses to this bid will not be accepted.

Document Checklist

Have the following signed and/or completed and included with the bid submission:

 Affidavit For Business Entity/Employer /Contractor
 Cover Letter
 Statement of Non-Collusion
 Provide Proof of E-Verify Documentation
 Questionnaire
 Attachment A – Certification Regarding Debarment
 Attachment B – Retail Card Locations (if bidding on Retail Card Option)
 Attachment C – Price Listings (For Fuel)
 Attachment D – Price Listings (Diesel Exhaust Fluid)
 Attachment E – DBE Subcontractors, if applicable

 An electronic version of this bid is available by emailing shane.christian@earpdc.org in MS Word format. In order to decrease the evaluation time and ensure award by the award date please enter your responses in the MS Word document if possible and return it in hard copy with your bid response package. Exclusion of the electronic files in a bid response is not a basis for rejection.
 The hard copy of the request for bids on file in the EARPDC office shall serve as the master document. Any alterations, deletions, additions or other changes that materially change the intent of the bid may be considered grounds for rejection of the bid response.

 Bid prices shall be firm ALL EACPA members and their departments and locations for term of the Agreement.
 Fax or e-mail responses to this bid will not be accepted.

 If the Bidder has 1 or more persons employed in the State of Alabama, the following Affidavit must be completed, as required of the Beason-Hammond Taxpayer and Citizen Protection Act. Bidder shall also provide documentation establishing enrollment in the E-Verify Program